R01 :: A purchase above EUR 5,000 is required to receive Finance approval before the purchase order is issued.
R02 :: For a purchase of exactly EUR 5,000, Finance approval is not required.
R03 :: For a purchase below EUR 5,000, the department manager is permitted to approve the purchase but is not obliged to approve it.
R04 :: A requester is prohibited from ever approving their own purchase request.
R05 :: An emergency purchase is exempt from the requirement to obtain competitive quotations.
R06 :: The emergency quotation exemption does not remove the requirement for Finance approval for a purchase above EUR 5,000.
R07 :: Only the Head of Finance is permitted to provide Finance approval, and the buyer is prohibited from providing Finance approval.
R08 :: If a requester cancels a request before approval, that requester is required to record the cancellation reason.
R09 :: Approval records are required to be retained for at least 30 calendar days and are prohibited from being deleted earlier than 30 calendar days.
R10 :: The purchase threshold applies separately to each individual request and does not apply to the monthly total for a supplier.
R11 :: Different suppliers are permitted to share the same supplier name, and the supplier name is not a unique identifier.
R12 :: The retention period begins on the approval date and does not begin on the purchase-order date.