R01 :: A purchase with amount greater than EUR 5,000 must receive Finance approval before the purchase order is issued.
R02 :: A purchase with amount exactly EUR 5,000 does not require Finance approval.
R03 :: For a purchase with amount less than EUR 5,000, department manager approval is permitted but not mandatory.
R04 :: A requester must not approve their own purchase request.
R05 :: An emergency purchase is not required to obtain competitive quotations.
R06 :: The emergency purchase exemption from competitive quotations does not remove the Finance approval requirement for a purchase above EUR 5,000.
R07 :: Finance approval may be provided only by the Head of Finance, and the buyer cannot provide Finance approval.
R08 :: If a requester cancels a request before approval, that requester must record the cancellation reason.
R09 :: Approval records must be retained for at least 30 calendar days and must not be deleted before that period ends.
R10 :: The purchase threshold applies separately to each request, not to the monthly total for a supplier.
R11 :: Supplier name is not a unique identifier because different suppliers may have the same supplier name.
R12 :: The retention period begins on the approval date, not the purchase-order date.