

R01 :: For any purchase with amount greater than EUR 5,000, Finance approval is required before the purchase order is issued
R02 :: For any purchase with amount equal to EUR 5,000, Finance approval is not required
R03 :: For any purchase with amount less than EUR 5,000, the department manager is permitted to approve the purchase and is not obliged to approve the purchase
R04 :: A requester is not permitted to approve their own purchase request
R05 :: For any emergency purchase, obtaining competitive quotations is not required
R06 :: For any emergency purchase with amount greater than EUR 5,000, the exemption from obtaining competitive quotations does not remove the requirement for Finance approval
R07 :: Finance approval may be provided only by the Head of Finance and may not be provided by a buyer
R08 :: If a requester cancels a purchase request before the request is approved, that requester must record the cancellation reason
R09 :: For any approval record, the approval record must be retained for at least 30 calendar days and must not be deleted before 30 calendar days have elapsed
R10 :: The EUR 5,000 purchase threshold applies separately to each request and not to the monthly total for a supplier
R11 :: Supplier name is not a unique identifier and different suppliers may have the same supplier name
R12 :: The retention period for an approval record begins on the approval date and not on the purchase-order date