R01 :: An invoice may be automatically paid only if both an existing purchase order and a receipt record exist; if either is missing, automatic payment is not permitted.
R02 :: An invoice with a variance of exactly EUR 10 is within tolerance.
R03 :: An invoice with a variance greater than EUR 10 blocks automatic payment.
R04 :: For a blocked invoice, an Accounts Payable analyst is permitted but not required to ask for a corrected invoice.
R05 :: Only the receiving team is permitted to record a goods receipt; Accounts Payable is not permitted to record a goods receipt.
R06 :: A person who changed supplier bank details must not approve payment to those changed bank details.
R07 :: For a service invoice, an authorised service acceptance satisfies the receipt-record requirement in place of a goods receipt record.
R08 :: For a service invoice, an authorised service acceptance does not remove the requirement that a purchase order must exist.
R09 :: While an invoice is in dispute, the payment clock is paused until the dispute is resolved.
R10 :: After a dispute is resolved, the payment clock resumes from the paused value rather than restarting at zero.
R11 :: An invoice number is required to be unique only within a single supplier, and different suppliers are permitted to use the same invoice number.
R12 :: The EUR 10 tolerance is assessed per individual invoice, not against the monthly sum of a supplier’s invoices.