R01 :: If a purchase exceeds EUR 5,000, then it is obligatory that Finance approval is received before the purchase order is issued.
R02 :: If a purchase is exactly EUR 5,000, then Finance approval is not required.
R03 :: If a purchase is below EUR 5,000, then the department manager is permitted to approve it and is not obligated to approve it.
R04 :: It is forbidden for a requester to approve that requester's own purchase request.
R05 :: If a purchase is an emergency purchase, then it is exempt from the requirement to obtain competitive quotations.
R06 :: The emergency quotation exemption does not exempt a purchase above EUR 5,000 from the Finance approval requirement.
R07 :: Finance approval may be provided only by the Head of Finance, and the buyer is not permitted to provide Finance approval.
R08 :: If a requester cancels a request before it is approved, then that requester is obligated to record the cancellation reason.
R09 :: Approval records must be retained for at least 30 calendar days and it is forbidden to delete an approval record earlier than that.
R10 :: The purchase threshold applies separately to each individual request, not to the monthly total for a supplier.
R11 :: Different suppliers may have the same supplier name; supplier name is not a unique identifier of a supplier.
R12 :: The retention period begins on the approval date, not on the purchase-order date.