R01 :: Any purchase with a value above EUR 5,000 is required to receive Finance approval before its purchase order is issued.
R02 :: A purchase with a value of exactly EUR 5,000 is not required to receive Finance approval.
R03 :: For a purchase with a value below EUR 5,000, the department manager is permitted to approve it but is not obliged to approve it.
R04 :: A requester is never permitted to approve their own purchase request.
R05 :: An emergency purchase is exempt from the requirement to obtain competitive quotations.
R06 :: The exemption for emergency purchases from competitive quotations does not remove the requirement for Finance approval for a purchase above EUR 5,000.
R07 :: Only the Head of Finance is permitted to provide the Finance approval, and the buyer is not permitted to provide it.
R08 :: If a requester cancels a request before its approval, that requester is required to record the cancellation reason.
R09 :: Approval records are required to be retained for at least 30 calendar days and are not permitted to be deleted earlier than that.
R10 :: The purchase threshold applies separately to each individual request and does not apply to the monthly total for a supplier.
R11 :: Different suppliers may have the same supplier name, so supplier name is not a unique identifier of a supplier.
R12 :: The retention period for approval records begins on the approval date and does not begin on the purchase-order date.