R01 :: A purchase above EUR 5,000 must receive Finance approval before the purchase order is issued.
R02 :: For a purchase of exactly EUR 5,000, Finance approval is not required.
R03 :: For a purchase below EUR 5,000, the department manager is permitted, but not required, to approve it.
R04 :: A requester is prohibited from approving their own purchase request.
R05 :: An emergency purchase is not required to obtain competitive quotations.
R06 :: An emergency purchase above EUR 5,000 remains subject to the requirement that Finance approval be obtained before the purchase order is issued, notwithstanding the exemption from obtaining competitive quotations.
R07 :: Only the Head of Finance is permitted to provide the Finance approval; the buyer is prohibited from providing it.
R08 :: If a requester cancels a request before approval, that requester must record the cancellation reason.
R09 :: Approval records must be retained for at least 30 calendar days and cannot be deleted earlier.
R10 :: The purchase threshold applies separately to each request, not to the monthly total for a supplier.
R11 :: Different suppliers may have the same supplier name; supplier name is not a unique identifier.
R12 :: The retention period begins on the approval date, not on the purchase-order date.