R01 :: For any purchase with amount strictly greater than EUR 5,000, Finance approval must be obtained before the purchase order is issued.
R02 :: For a purchase with amount exactly EUR 5,000, Finance approval is not required.
R03 :: For a purchase with amount strictly less than EUR 5,000, the department manager is permitted to approve it but is under no obligation to do so.
R04 :: A requester must never approve their own purchase request.
R05 :: An emergency purchase is exempt from the obligation to obtain competitive quotations.
R06 :: The emergency quotation exemption does not remove the Finance approval requirement that applies to purchases above EUR 5,000.
R07 :: Only the Head of Finance can provide the Finance approval, and the buyer cannot provide it.
R08 :: If a requester cancels a request before approval, that requester must record the cancellation reason.
R09 :: Approval records must be retained for at least 30 calendar days and cannot be deleted earlier than that period.
R10 :: The purchase threshold applies separately to each individual request and not to the monthly total for a supplier.
R11 :: Different suppliers may share the same supplier name, so supplier name is not a unique identifier.
R12 :: The retention period begins on the approval date and not on the purchase-order date.