R01 :: For any purchase whose amount exceeds EUR 5,000, Finance approval is obligatory and must be obtained before the purchase order is issued.
R02 :: For any purchase whose amount is exactly EUR 5,000, Finance approval is not required.
R03 :: For any purchase whose amount is below EUR 5,000, the department manager is permitted but not obligated to approve it.
R04 :: No requester is permitted to approve their own purchase request.
R05 :: An emergency purchase is exempt from the obligation to obtain competitive quotations.
R06 :: The emergency quotation exemption does not remove the obligation to obtain Finance approval for purchases above EUR 5,000.
R07 :: Only the Head of Finance may provide Finance approval, and the buyer may not provide it.
R08 :: If a requester cancels a request before approval, that requester is obligated to record the cancellation reason.
R09 :: Approval records must be retained for at least 30 calendar days and may not be deleted before that period ends.
R10 :: The purchase threshold applies separately to each individual request and not to the monthly total for a supplier.
R11 :: Different suppliers may share the same supplier name, and supplier name is not a unique identifier.
R12 :: The retention period begins on the approval date and not on the purchase-order date.