{"requirements":[{"id":"R01","actor":"offeror","modality":"obligation","statement":"Offerors are responsible for submitting proposals, revisions and modifications so that they reach the Government office designated in the solicitation by the time specified in the solicitation.","source_pages":[440],"quote":"Offerors are responsible for submitting proposals, and any revisions, and modifications, so as to reach the Government office designated in the solicitation by the time specified in the solicitation."},{"id":"R02","actor":"offeror","modality":"permission","statement":"Offerors may use any transmission method authorized by the solicitation, such as regular mail, electronic commerce or facsimile.","source_pages":[440],"quote":"Offerors may use any transmission method authorized by the solicitation (i.e., regular mail, electronic commerce, or facsimile)."},{"id":"R03","actor":"contracting officer / solicitation","modality":"definition","statement":"If the solicitation specifies no time, the receipt time is 4:30 p.m. local time for the designated Government office on the proposal due date.","source_pages":[440],"quote":"If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposals are due."},{"id":"R04","actor":"contracting officer","modality":"definition","statement":"A proposal, modification or revision received at the designated Government office after the exact time specified for receipt of proposals is 'late'.","source_pages":[440],"quote":"Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is"},{"id":"R05","actor":"contracting officer","modality":"prohibition","statement":"A late item will not be considered unless all of the following hold: it is received before award; the contracting officer determines that accepting it would not unduly delay the acquisition; and at least one of the exceptions in 15.208(b)(1)(i)-(iii) applies.","source_pages":[440],"quote":"will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition"},{"id":"R06","actor":"contracting officer","modality":"condition","statement":"Exception (b)(1)(i) applies if the item was transmitted by an electronic commerce method authorized by the solicitation and was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day before the date specified for receipt of proposals.","source_pages":[440],"quote":"If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals"},{"id":"R07","actor":"contracting officer","modality":"condition","statement":"Exception (b)(1)(ii) applies if acceptable evidence establishes two things: the item was received at the Government installation designated for receipt of proposals, and it was under Government control before the time set for receipt.","source_pages":[440],"quote":"There is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government"},{"id":"R08","actor":"contracting officer","modality":"condition","statement":"Exception (b)(1)(iii) applies if it was the only proposal received.","source_pages":[440],"quote":"It was the only proposal received."},{"id":"R09","actor":"contracting officer","modality":"obligation","statement":"Special rule taking precedence over (b)(1): a late modification of an otherwise successful proposal that makes its terms more favorable to the Government will be considered at any time it is received. The (b)(1) before-award, no-undue-delay and exception conditions do not apply.","source_pages":[440],"quote":"However, a late modification of an otherwise successful proposal, that makes its terms more favorable to the Government, will be considered at any time it is received"},{"id":"R10","actor":"contracting officer","modality":"permission","statement":"Such a late, more-favorable modification of an otherwise successful proposal may be accepted. Acceptance is permitted, not mandated.","source_pages":[440],"quote":"will be considered at any time it is received and may be accepted."},{"id":"R11","actor":"contracting officer","modality":"definition","statement":"Acceptable evidence of the time of receipt at the Government installation includes any of the following: the installation's time/date stamp on the proposal wrapper; other documentary evidence of receipt maintained by the installation; or oral testimony or statements of Government personnel.","source_pages":[440],"quote":"Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel."},{"id":"R12","actor":"contracting officer","modality":"condition","statement":"The emergency extension triggers only when all three conditions hold: an emergency or unanticipated event interrupts normal Government processes; as a result, proposals cannot be received at the designated office by the exact time specified; and urgent Government requirements preclude amending the solicitation closing date.","source_pages":[440],"quote":"If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the Government office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation closing date"},{"id":"R13","actor":"contracting officer","modality":"definition","statement":"When the extension triggers, the receipt time is deemed extended to the same time of day specified in the solicitation, on the first work day on which normal Government processes resume. No specific calendar date is fixed by the source.","source_pages":[440],"quote":"the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume."},{"id":"R14","actor":"offeror","modality":"permission","statement":"Proposals may be withdrawn by written notice at any time before award.","source_pages":[440],"quote":"Proposals may be withdrawn by written notice at any time before award."},{"id":"R15","actor":"offeror","modality":"permission","statement":"Oral proposals made in response to oral solicitations may be withdrawn orally.","source_pages":[440],"quote":"Oral proposals in response to oral solicitations may be withdrawn orally."},{"id":"R16","actor":"contracting officer","modality":"obligation","statement":"The contracting officer must document the contract file when oral withdrawals are made.","source_pages":[440],"quote":"The contracting officer must document the contract file when oral withdrawals are made."},{"id":"R17","actor":"contracting officer","modality":"unspecified","statement":"Hortatory 'should': one copy of withdrawn proposals should be retained in the contract file.","source_pages":[440],"quote":"One copy of withdrawn proposals should be retained in the contract file (see 4.803(a)(10))."},{"id":"R18","actor":"contracting officer","modality":"permission","statement":"Extra copies of withdrawn proposals may be destroyed, or returned to the offeror at the offeror's request.","source_pages":[440],"quote":"Extra copies of the withdrawn proposals may be destroyed or returned to the offeror"},{"id":"R19","actor":"contracting officer","modality":"obligation","statement":"Where practicable, withdrawn electronically transmitted proposals must be purged from primary and backup data storage after a copy is made for the file.","source_pages":[440],"quote":"Where practicable, electronically transmitted proposals that are withdrawn must be purged from primary and backup data storage systems after a copy is made for the file."},{"id":"R20","actor":"contracting officer","modality":"obligation","statement":"Extremely bulky proposals must only be returned at the offeror's request and expense.","source_pages":[440],"quote":"Extremely bulky proposals must only be returned at the offeror"},{"id":"R21","actor":"contracting officer","modality":"obligation","statement":"The contracting officer must promptly notify any offeror whose proposal, modification or revision was received late, and must inform the offeror whether its proposal will be considered.","source_pages":[440],"quote":"The contracting officer must promptly notify any offeror if its proposal, modification, or revision was received late, and must inform the offeror whether its proposal will be considered"},{"id":"R22","actor":"contracting officer","modality":"condition","statement":"Exception to the (f) notice duty: the notice is not required when contract award is imminent and the 15.503(b) notice would suffice. Both conditions must hold.","source_pages":[440],"quote":"unless contract award is imminent and the notice prescribed in 15.503(b) would suffice."},{"id":"R23","actor":"contracting officer","modality":"obligation","statement":"Late proposals and modifications that are not considered must be held unopened, unless opened for identification, until after award. They are then retained with other unsuccessful proposals.","source_pages":[440],"quote":"Late proposals and modifications that are not considered must be held unopened, unless opened for identification, until after award and then retained with other unsuccessful proposals."},{"id":"R24","actor":"contracting office","modality":"obligation","statement":"If available, the contracting office files for each late proposal, modification, revision or withdrawal must include three items: the date and hour of receipt; a statement on whether the proposal was considered for award, with supporting rationale; and the envelope, wrapper or other evidence of date of receipt.","source_pages":[440],"quote":"If available, the following must be included in the contracting office files for each late proposal, modification, revision, or withdrawal:"},{"id":"R25","actor":"Government receiving office","modality":"obligation","statement":"Upon receipt at the location specified in the solicitation, proposals must be marked with the date and time of receipt and transmitted to the designated officials.","source_pages":[439],"quote":"Upon receipt at the location specified in the solicitation, proposals and information received in response to a request for information (RFI) shall be marked with the date and time of receipt and shall be transmitted to the designated officials."},{"id":"R26","actor":"contracting officer","modality":"obligation","statement":"If any portion of a proposal received electronically or by facsimile is unreadable, the contracting officer must immediately notify the offeror and permit resubmission of the unreadable portion.","source_pages":[440],"quote":"If any portion of a proposal received by the contracting officer electronically or by facsimile is unreadable, the contracting officer immediately shall notify the offeror and permit the offeror to resubmit the unreadable portion of the proposal."},{"id":"R27","actor":"contracting officer","modality":"condition","statement":"For 15.208(a) timeliness, a compliant resubmission is treated as received at the date and time of the original unreadable submission. This applies only if the offeror meets the resubmission time and format requirements prescribed by the contracting officer.","source_pages":[440],"quote":"The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness under 15.208(a), provided the offeror complies with the time and format requirements for resubmission prescribed by the contracting officer."},{"id":"R28","actor":"contracting officer","modality":"obligation","statement":"When electronic commerce is used to receive proposals, modifications and revisions, the RFP must specify the electronic commerce methods offerors may use.","source_pages":[436],"quote":"In this case, the RFP shall specify the electronic commerce method(s) that offerors may use (see subpart 4.5)."},{"id":"R29","actor":"regulation","modality":"definition","statement":"A proposal modification is a change to a proposal made in any of three circumstances: before the solicitation closing date and time; in response to an amendment; or to correct a mistake at any time before award.","source_pages":[431],"quote":"Proposal modification is a change made to a proposal before the solicitation closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award."},{"id":"R30","actor":"regulation","modality":"definition","statement":"A proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a contracting officer, as the result of negotiations.","source_pages":[431],"quote":"Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a contracting officer, as the result of negotiations."},{"id":"R31","actor":"contracting officer","modality":"obligation","statement":"The 15.503(b) postaward notice referenced by the 15.208(f) exception: within 3 days after award, the contracting officer must notify in writing each offeror whose competitive-range proposal was not selected or who was not previously notified under 15.503(a).","source_pages":[477],"quote":"Within 3 days after the date of contract award, the contracting officer shall provide written notification to each offeror whose proposal was in the competitive range but was not selected for award"},{"id":"R32","actor":"contracting officer","modality":"condition","statement":"Oral presentations are subject to the same timing restrictions (15.208) as written information.","source_pages":[432],"quote":"are subject to the same restrictions as written information, regarding timing (see 15.208) and content (see 15.306)."},{"id":"R33","actor":"contracting officer","modality":"obligation","statement":"A common cut-off date is required only for receipt of final proposal revisions. Not modeled in the decision rules because no corresponding input field is supplied.","source_pages":[447],"quote":"The contracting officer is required to establish a common cut-off date only for receipt of final proposal revisions."},{"id":"R34","actor":"contracting officer","modality":"prohibition","statement":"No further revisions are accepted or considered for a proposal eliminated or removed from the competitive range. Not modeled in the decision rules because no corresponding input field is supplied.","source_pages":[447],"quote":"is eliminated or otherwise removed from the competitive range, no further revisions to that offeror"},{"id":"R35","actor":"blueprint implementation (not a source obligation)","modality":"unspecified","statement":"Implementation choices for the gateway test: '5:00 p.m. one working day prior' is encoded as either gateway_workdays_before_due_date > 1, or gateway_workdays_before_due_date = 1 with gateway_minute_of_day <= 1020 ('not later than' read as inclusive). Exception (iii) is applied to the item as supplied via only_proposal_received, without inventing further facts. These encodings are modelling decisions, not source text.","source_pages":[440],"quote":"not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals"}],"process":[{"id":"P01","action":"On receipt at the location specified in the solicitation, mark the submission with date and time of receipt and transmit it to the designated officials.","requires":[],"source_pages":[439],"quote":"shall be marked with the date and time of receipt and shall be transmitted to the designated officials."},{"id":"P02","action":"If any electronically or facsimile-received portion is unreadable, immediately notify the offeror and permit resubmission. Treat a compliant resubmission as received at the original submission time for timeliness.","requires":["P01"],"source_pages":[440],"quote":"The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness under 15.208(a)"},{"id":"P03","action":"Identify the receipt deadline: the time specified in the solicitation, or 4:30 p.m. local time at the designated office on the due date if none is specified.","requires":[],"source_pages":[440],"quote":"If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposals are due."},{"id":"P04","action":"Assess the emergency extension. If all three conditions hold (interruption, inability to receive at the designated office by the exact time, and urgency precluding amendment), treat the deadline as extended to the same time of day on the first work day normal processes resume. Do not invent a date.","requires":["P03"],"source_pages":[440],"quote":"the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume."},{"id":"P05","action":"Determine whether the proposal, modification or revision was received at the designated office after the exact (effective) time, i.e., whether it is late.","requires":["P01","P02","P04"],"source_pages":[440],"quote":"Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is"},{"id":"P06","action":"Precedence check: if the late item is a modification of an otherwise successful proposal that makes its terms more favorable to the Government, consider it whenever received. It may then be accepted.","requires":["P05"],"source_pages":[440],"quote":"However, a late modification of an otherwise successful proposal, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted."},{"id":"P07","action":"For other late items, confirm both threshold conditions: receipt before award, and a contracting officer determination that acceptance would not unduly delay the acquisition.","requires":["P05"],"source_pages":[440],"quote":"will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition"},{"id":"P08","action":"Check exception (i): authorized electronic commerce method, and receipt at the initial Government point of entry not later than 5:00 p.m. one working day before the due date.","requires":["P07"],"source_pages":[440],"quote":"If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals"},{"id":"P09","action":"Check exception (ii): acceptable evidence (per 15.208(c)) of receipt at the designated Government installation, and Government control before the deadline.","requires":["P07"],"source_pages":[440],"quote":"Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper"},{"id":"P10","action":"Check exception (iii): whether it was the only proposal received.","requires":["P07"],"source_pages":[440],"quote":"It was the only proposal received."},{"id":"P11","action":"Decide consideration. The late item may be considered if P06 applies, or if P07 is satisfied together with at least one of P08-P10. Otherwise it is not considered.","requires":["P06","P08","P09","P10"],"source_pages":[440],"quote":"will not be considered unless it is received before award is made"},{"id":"P12","action":"Promptly notify the offeror that its item was received late and whether it will be considered. Skip this notice only if award is imminent and the 15.503(b) notice would suffice.","requires":["P11"],"source_pages":[440],"quote":"The contracting officer must promptly notify any offeror if its proposal, modification, or revision was received late, and must inform the offeror whether its proposal will be considered, unless contract award is imminent and the notice prescribed in 15.503(b) would suffice."},{"id":"P13","action":"Where the (f) exception is relied on, the 15.503(b) postaward written notice is provided within 3 days after award.","requires":["P12"],"source_pages":[477],"quote":"Within 3 days after the date of contract award, the contracting officer shall provide written notification"},{"id":"P14","action":"Hold late proposals and modifications that are not considered unopened (unless opened for identification) until after award. Then retain them with other unsuccessful proposals.","requires":["P11"],"source_pages":[440],"quote":"Late proposals and modifications that are not considered must be held unopened, unless opened for identification, until after award and then retained with other unsuccessful proposals."},{"id":"P15","action":"Process withdrawals. Accept written withdrawal notices before award, and oral withdrawals of oral proposals; document oral withdrawals. Retain one copy, and purge withdrawn electronic proposals where practicable after copying for the file.","requires":["P01"],"source_pages":[440],"quote":"Proposals may be withdrawn by written notice at any time before award."},{"id":"P16","action":"For each late proposal, modification, revision or withdrawal, include in the files, if available: the date and hour of receipt; a statement on whether it was considered, with rationale; and the envelope or wrapper or other evidence of receipt date.","requires":["P11","P15"],"source_pages":[440],"quote":"If available, the following must be included in the contracting office files for each late proposal, modification, revision, or withdrawal:"}],"outputs":{"late_submission_considerable":{"rules":[{"when":{"field":"received_late","op":"eq","value":false},"value":"unknown","source_pages":[440],"quote":"Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is"},{"when":{"all":[{"field":"received_late","op":"eq","value":true},{"field":"item_kind","op":"eq","value":"modification"},{"field":"otherwise_successful_proposal","op":"eq","value":true},{"field":"modified_terms_more_favourable","op":"eq","value":true}]},"value":true,"source_pages":[440],"quote":"However, a late modification of an otherwise successful proposal, that makes its terms more favorable to the Government, will be considered at any time it is received"},{"when":{"all":[{"field":"received_late","op":"eq","value":true},{"field":"received_before_award","op":"eq","value":true},{"field":"acceptance_would_unduly_delay","op":"eq","value":false},{"field":"electronic_method_authorised","op":"eq","value":true},{"any":[{"field":"gateway_workdays_before_due_date","op":"gt","value":1},{"all":[{"field":"gateway_workdays_before_due_date","op":"eq","value":1},{"field":"gateway_minute_of_day","op":"lte","value":1020}]}]}]},"value":true,"source_pages":[440],"quote":"If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals"},{"when":{"all":[{"field":"received_late","op":"eq","value":true},{"field":"received_before_award","op":"eq","value":true},{"field":"acceptance_would_unduly_delay","op":"eq","value":false},{"field":"acceptable_receipt_evidence","op":"eq","value":true},{"field":"designated_installation_received_before_deadline","op":"eq","value":true},{"field":"government_control_before_deadline","op":"eq","value":true}]},"value":true,"source_pages":[440],"quote":"There is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government"},{"when":{"all":[{"field":"received_late","op":"eq","value":true},{"field":"received_before_award","op":"eq","value":true},{"field":"acceptance_would_unduly_delay","op":"eq","value":false},{"field":"only_proposal_received","op":"eq","value":true}]},"value":true,"source_pages":[440],"quote":"It was the only proposal received."},{"when":{"field":"received_late","op":"eq","value":true},"value":false,"source_pages":[440],"quote":"will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition"}],"default":"unknown"},"late_notice_required":{"rules":[{"when":{"field":"received_late","op":"eq","value":false},"value":false,"source_pages":[440],"quote":"The contracting officer must promptly notify any offeror if its proposal, modification, or revision was received late"},{"when":{"all":[{"field":"received_late","op":"eq","value":true},{"field":"contract_award_imminent","op":"eq","value":true},{"field":"award_notice_would_suffice","op":"eq","value":true}]},"value":false,"source_pages":[440],"quote":"unless contract award is imminent and the notice prescribed in 15.503(b) would suffice."},{"when":{"field":"received_late","op":"eq","value":true},"value":true,"source_pages":[440],"quote":"The contracting officer must promptly notify any offeror if its proposal, modification, or revision was received late, and must inform the offeror whether its proposal will be considered"}],"default":"unknown"},"emergency_deadline_extension":{"rules":[{"when":{"all":[{"field":"process_interrupted","op":"eq","value":true},{"field":"interruption_prevents_timely_receipt","op":"eq","value":true},{"field":"urgent_needs_preclude_amendment","op":"eq","value":true}]},"value":true,"source_pages":[440],"quote":"the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume."},{"when":{"any":[{"field":"process_interrupted","op":"eq","value":false},{"field":"interruption_prevents_timely_receipt","op":"eq","value":false},{"field":"urgent_needs_preclude_amendment","op":"eq","value":false}]},"value":false,"source_pages":[440],"quote":"If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the Government office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation closing date"}],"default":false}}}